Process Flows
The following 28 items are listed by date.
July 20, 2009 IT Change Management Process Flow The process flow is the source for understanding the IT change management process from beginning to end including both a process and information technology perspective. This document focuses on phases such as initiate, assess/approve, build/test, implement, verify/close, and emergency changes. CONTENT AREA: Process Flows TOPICS: Technology, IT Audit, IT Controls, Security, Application Development Security, Best Practices, Change Management April 20, 2009 P-Card Design Sample Process Flow Review this sample process flow to learn more about the procedures associated with the use, maintenance, and changes related to P-cards. CONTENT AREA: Process Flows TOPICS: Purchasing & Accounts Payable, Internal Audit, Risk Management & Assessment, Security, Security Management Practices, Internal Controls, Process-Level Control, GRC March 30, 2009 AP Invoice Unblocking Process Flow This process flow focuses on the accounts payable process when invoices for goods have been blocked. There are two common types of discrepancies that can cause blocked invoices: a missing proof of delivery or a price or quantity invoice discrepancy. CONTENT AREA: Process Flows TOPICS: Accounting/Finance, Purchasing & Accounts Payable March 23, 2009 AP Invoice Process - Material Goods Invoices Process Flow This process flow focuses on the accounts payable process for material goods invoices at a refinery. It addresses the risk that invoices are not properly approved and/or overpaid. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Purchasing & Accounts Payable, Internal Audit, Risk Management & Assessment, Internal Controls, GRC January 5, 2009 Order Entry/ Billing /Shipping Process Flow - Sample This process flow focuses on the order entry, billing, and shipping process. It outlines steps such as: purchase order preparation and approval; invoice review and approval; and recognizing revenue upon product shipment. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Customer Fulfillment & Support, Materials Management & Inventory, Sales Process & Marketing October 13, 2008 Data Conversion Process Flow This process flow focuses on specific aspects of the payroll calculation process. It provides information involved with calculating payroll for hourly and salaried employees. CONTENT AREA: Process Flows TOPICS: Technology, IT Controls, IT Strategy, Software, Internal Audit, IT Audit, Project Management September 29, 2008 Payroll Calculation Process Flow This process flow focuses on specific aspects of the payroll calculation process. It provides information involved with calculating payroll for hourly and salaried employees. CONTENT AREA: Process Flows TOPICS: Human Resources, Payroll, Technology, IT Controls, Internal Controls, Process-Level Control July 7, 2008 Program Authorization Process Flow This process flow focuses on the program authorization process. It outlines steps such as: generating program idea; documenting proposed program; and program approval. CONTENT AREA: Process Flows TOPICS: Accounting/Finance, Internal Controls, Performance Management/Measurement, Project Management, Process-Level Control June 30, 2008 Contract Management Process Flow This process flow focuses on the contract management process. It outlines steps such as: contract review and approval; updating contract database; and review by requesting party. CONTENT AREA: Process Flows TOPICS: Supply Chain, Internal Audit, Audit Testing, Change Management, Internal Controls, Process-Level Control April 21, 2008 Close the Books Process Flow - Accounts Payable, Accounts Receivable, Payroll and Sales Tax This process flow focuses on specific aspects of the close the books process. It provides sample timelines and steps to close the accounts payable, accounts receivable, payroll and sales tax accounts. CONTENT AREA: Process Flows TOPICS: Accounting/Finance, Accounts Receivable, Payroll, Purchasing & Accounts Payable, Taxation, Process-Level Control, Close the Books February 11, 2008 AR and Cash Application Process Flow This process flow focuses on the accounts receivable and cash applications process. It outlines steps such as: setting up new customer accounts; reconciling bank accounts; and researching payment discrepancies. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Cash & Treasury, Internal Audit, Audit Testing, Process-Level Control February 4, 2008 Product Pricing Process Flow This process flow focuses on the product pricing process. It outlines steps such as: assessing whether the product is ‘new’ or ‘used’; preparing the Cost of Sale Quote; management approving the Cost of Sale Quote; and the customer approving the Contract of Sale. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Materials Management & Inventory, Revenue, Process-Level Control January 28, 2008 Order Entry, Billing and Shipping Process Flow This process flow focuses on order entry, billing, and shipping. It outlines steps such as: purchase order preparation and approval; invoice review and approval; and recognizing revenue upon product shipment. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Customer Fulfillment & Support, Materials Management & Inventory, Sales Process & Marketing January 14, 2008 AR Aging and Collections Process Flow This process flow focuses on the accounts receivable aging and collection process. It outlines steps such as reviewing aging of balances; coordinating payment status with the claims company; coordinating payment with customer; and writing-off appropriate accounts. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Credit & Collections, Revenue, Internal Controls January 7, 2008 Sales and Marketing Development Process Flow This process flow focuses on the sales and marketing development function. It outlines steps such as allocating marketing funds to business units; creating promotion plans; generating marketing program payments; approving marketing program payments; and analyzing marketing program commitments. CONTENT AREA: Process Flows TOPICS: Accounting/Finance, Accounts Receivable, Purchasing & Accounts Payable, Sales Process & Marketing, Internal Controls November 12, 2007 Vehicle Production, Planning, and Scheduling Process Flow This process flow focuses on vehicle production, planning, and scheduling. It focuses on steps such as monitoring forecasts and production planning to develop a production sequence. CONTENT AREA: Process Flows TOPICS: Materials Management & Inventory, Supply Chain, Automotive Industry, Internal Audit, Internal Audit Administration September 10, 2007 Budget Process Flow This sample process flow focuses on the budgeting process. The budgeting process focuses on developing corporate strategy; creating an annual budget; approving the annual budget; and monitoring budget-to-actual results. Also included are performance measures related to the budget process. CONTENT AREA: Process Flows TOPICS: Budgeting, Cash & Treasury, Benchmarking, Best Practices May 14, 2007 Procurement, Disbursement, and Accounts Payable Process Flow This process flow focuses on the procurement, disbursement, and accounts payable processes. It addresses risks such as purchases not properly approved by upper management and cash disbursement activities that are not properly segregated. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Audit Testing, Distribution Industry, Internal Audit, Payroll, Purchasing & Accounts Payable April 2, 2007 Payroll Process Flow This process flow focuses on the payroll process. It identifies risks such as entering incorrect employee information into the system and making unauthorized adjustments to employee hours. CONTENT AREA: Process Flows TOPICS: Compensation & Benefits, Human Resources, Payroll, Internal Audit, Audit Testing March 26, 2007 Stock Options Process Flow This stock option process flow focuses on the following areas: grant process, exercise of options, terminating employees with outstanding stock options, and roll-forward of database activity. This document can be used as a general guide to understand and review these processes. Organizations should continuously update and monitor the process flows to ensure that they accurately reflect business operations. CONTENT AREA: Process Flows TOPICS: Compensation & Benefits, Compliance, Financial Reporting, Payroll, GRC March 12, 2007 Treasury and Cash Management Process Flow This process flow focuses on the treasury and cash management processes. It addresses risks such as securing money wire transfers and approval of cash disbursements. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Accounting/Finance, Cash & Treasury, Internal Controls, Purchasing & Accounts Payable February 26, 2007 Human Resources Management and Employee Set-Up Process Flow This process flow focuses on the human resources management and employee set-up processes. It addresses risks such as setting-up fictitious employees in the payroll system and properly processing termination requests. Also, included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Audit Testing, Compensation & Benefits, Human Resources, Internal Audit, Payroll January 29, 2007 Project Management Process – Monitoring, Scope Changes, Forecasting, and Contract Closing Process Flow This process flow focuses on the project management process. It addresses the risk that project costs and revenues are not accurately presented in the financial statements or customer deliverables are improperly prepared. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Budgeting, Financial Reporting, Internal Audit, Internal Audit Administration, Project Management December 4, 2006 Revenue Process Flow This process flow focuses on various components related to generating and recording revenue. It documents steps such as proper review and approval of contracts, recording of income, and cash receipts and deposits. CONTENT AREA: Process Flows TOPICS: Accounts Receivable, Cash & Treasury, Internal Controls, Revenue, Sarbanes-Oxley Act January 30, 2006 Close the Books Process Flow This sample illustrates a process flow for closing the books. It addresses the risk that journal entries are posted improperly and general ledger balances are inaccurate, resulting in misstated financial statements. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Internal Audit, Accounting/Finance, Audit Testing, Close the Books January 23, 2006 Subcontractor Approval and Payment Process Flow This process flow focuses on subcontractor approval and payment. It addresses the risk that subcontractor work is not properly approved and/or overpaid. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Outsourcing/Co-sourcing/Shared Services, Human Resources January 16, 2006 Acquisition of Business, Contracting and Revenue Recognition Process Flow This sample process flow focuses on the acquisition of business, contracting, and revenue recognition. It addresses the risk that projects are not properly maintained in the system resulting in revenues that are not accurately presented in the financial statements. Also included throughout the process flow are controls to mitigate associated risks. CONTENT AREA: Process Flows TOPICS: Internal Audit, Audit Testing, Budgeting, Internal Audit Administration, Revenue February 7, 2002 Sales Forecast Process Flow This sample sales forecasting process can be used as a general guide to help understand and review a company's sales forecasting procedures. Accurate forecasting benefits the financial, operational, production, inventory and marketing functions in the company. CONTENT AREA: Process Flows TOPICS: Financial Reporting, Materials Management & Inventory, Revenue, Sales Process & Marketing
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